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Our policy statement can be found here: https://schooltheatre.org/
Thank you for serving as a chaperone at ITF! We're grateful to have you on site and to help keep students safe. This page outlines the responsibilities and expectations for chaperones in addition to providing more key information.
Be sure to check out our handy Know-Before-You-Go Guide and share it with your students. If you have any questions about your role as chaperone, please email us at firstname.lastname@example.org.
The 2023 International Thespian Festival (ITF) is held June 19-23 at Indiana University Bloomington. Students and adults are immersed in a theatre experience like no other! Each day includes productions, workshops, intensives, and time with exhibitors. Attendees build their own day-to-day schedule using the ITF mobile app and are encouraged to explore pathways that interest them.
At ITF, a chaperone is any adult attending the event as part of a group that includes students. Chaperones must be:
Registered groups must include at least one chaperone for every eight student attendees.
There are two types of chaperones at ITF:
These chaperones are responsible for arranging and organizing one or more students' attendance at ITF. Often times, this is a Thespian troupe director who is attending the festival with their students, though any adult who registers students for the festival can be a Primary Contact. Prior to the event, these chaperones are responsible for:
Additional adults can be enlisted by the Primary Contact to help supervise their group of student attendees. As stated previously, registered groups must include at least one chaperone for every eight student attendees. These chaperones provide on-site supervision and are not responsible for the pre-event tasks that Primary Contacts must complete.
All attendees aged 18 or older must complete a background check in advance of the event. This also includes any student that meets the age requirement.
While on site, chaperones are responsible for:
At curfew each night (11:30 p.m.), chaperones must check — in person — to ensure students are in their rooms and report to their floor captains. After room checks, floor captains must notify their safety captain that all students on their floor are in their residence hall rooms. Lights are expected to be out by 12 a.m.
Any chaperone or safety personnel may take the name badge of any student violating safety and security rules. That chaperone must then report the incident to the ITF safety team using the Safety and Security Incident Form.
The safety of all ITF participants is a top priority — and essential to making the event an enjoyable, educational experience. Please take time to read these rules carefully before you arrive on campus.
Prior to the event, ITF staff will assign dorm and floor captains from those chaperones who are registered for ITF. Assigned individuals will receive an email notifying them of their assignment prior to the event. All dorm and floor captains must attend the Safety and Security Orientation at the Indiana Memorial Union in the Georgian Room on Sunday, June 18 from 7-8 p.m.
Students are required to attend event activities on campus during the week, and chaperones are expected to communicate regularly with students to ensure participation. Students are encouraged to stay on campus as much as possible, and may not leave campus after 11 p.m.
Students who violate safety rules may have their badge pulled by any adult chaperone who witnesses the infraction. If one of your students' badges is pulled, the Primary Contact must attend court with the student the following day at 8 a.m., unless otherwise instructed. Court is located in the Charter Room at the Indiana Memorial Union.
While attending ITF, you are a guest of the university. Behave graciously and respect your fellow attendees, university staff and students, and local citizens. Follow all posted rules in campus buildings — for example, no food or drink in the theatres, and no audio, video, or camera recording of performances. Fireworks are prohibited on campus.
All attendees should be alert throughout the week. Report any unauthorized person in your dorm to the safety team (floor captain, dorm captain, safety chairs). Err on the side of caution if you witness any situation or behavior that doesn’t feel right — if you see something, say something.
ITF’s complete safety and security policy can be reviewed on the Healthy & Safety page of the website. This section includes classifications and examples of various potential infractions as well as consequences. You may also review the EdTA Code of Conduct.
If an emergency or crime is in progress:
IU has all-gender bathrooms in a number of locations across campus. Refer to the campus map for more details. Bathrooms in Collins, Forest, McNutt, and Teter are designated as Common Single Occupancy facilities, which are locking three-piece bathrooms. There are multiple units on each floor.
Image is representative and not to scale.
Briscoe has suite style bathrooms. Some bathrooms are shared between two adjoined rooms, and in some cases, the bathroom will be private to a single rooms and shared only by its occupants. In no instance should an adult room be linked to a student room by shared bathroom.
Eigenmann has communal shared bathrooms. Each floor has a masculine or feminine designation. On each floor, one bathroom facility will be designated for use by adults only. All other facilities on that floor will be open for student use.
View an interactive campus map.
The IMU serves as a hub for a variety of ITF activities:
ITF will also utilize some spaces just off campus:
The first aid station is located in the Hoosier Room at the Indiana Memorial Union (IMU) and will be open 24 hours a day beginning at 12 p.m. Sunday, June 18 until 8 a.m. Saturday, June 24.
Attendees in need of first aid should report to the ITF First Aid room, NOT the IU Student Health Center. They should bring a copy of their health insurance card. All students in need of first aid must be accompanied by an adult chaperone.
Attendees with All-Access Passes will be housed in one of the following dorms:
Attendees with Activities-Only Passes must stay in one of ITF’s designated host hotels:
For many reasons, it is important for attendees to book reservations at one of our host hotels.
In an effort to secure special reservation rates for our attendees, EdTA negotiates contracts with each of our host hotels. If our contracted housing obligations are not met, EdTA will pay significant penalty fees. Such fees may result in increased registration costs over time.
We are able to monitor attendance through our hotel room blocks. This enables us to be better prepared in any given circumstance and helps with cost containment.
Each of our host hotels is selected with our attendees in mind. In addition to curbing costs, some key factors include:
We understand that some attendees may live locally and wish to commute in each day for ITF. All other ITF attendees are required to book housing at one of the host hotels if staying off-campus. Hotel reservations must be made at the time of registration or through the Attendee Service Center. Do not contact the hotel directly to make a reservation.
All lost and found materials returned to ITF staff will be stored at the ITF Help Desk in the East Lounge of the IMU. Participants may inquire about found items at any time the desk is open. Be prepared to provide precise descriptions of the item(s) lost. Note: Once the help desk closes at 2 p.m. on Friday, June 23, no additional lost items will be accepted, and all unrecovered items will be disposed of.
All-Access Passes include a meal card. Attendees will be assigned to either McNutt or Forest dining hall. Meal cards may only be used at assigned dining halls. Attendees will not be able to use meal cards at other eateries on campus.
Activities-Only Passes do not include a meal card. Attendees may purchase meals at any on-campus eatery. IU Bloomington is a cashless campus.
If keeping a vehicle on campus during the week, the Primary Contact must indicate the need for Community Housing Parking Passes when completing the On-Campus Housing Form.
A variety of paid lots are available across IU’s campus. ITF is unable to validate parking and does not receive a discounted rate of any kind. ITF’s host hotels have been specifically selected with proximity to campus in mind and should be walkable for many attendees.
GoExpress Shuttles will stop intermittently at several ITF locations. All ITF attendees with a badge are encouraged to use the free on-campus shuttles. The GoExpress shuttles are ADA accessible and will have chair lifts. Additionally, an Indiana University campus shuttle will also be running throughout the week and is free to ride. You’ll find the daily shuttle schedule on the Transportation page of the website.
IU Bloomington has free wi-fi across campus that does not require a login to access. Note: the influx of users at the festival may cause the wi-fi to lag. We apologize for any inconvenience this may create. Unfortunately, ITF attendees must use the available free wi-fi option or use cellular data; no credentialed logins for other wi-fi options are available.
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