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Chapter Select Production Guide

Published October 2021

Table of Contents

  1. Overview
  2. Important Dates
  3. Submission Requirements
  4. Adjudication Process
  5. Rubrics
  6. Selection Process
  7. Production Requirements
  8. Production Specifications
  9. Stage Safety Guidelines

Overview

Bring the best performances from your chapter to ITF!

The Chapter Select Showcase highlights outstanding performances from chapters around the globe.

Chapters can recommend one top-scoring Thespian troupe short performance from their respective festivals/conferences for the Chapter Select Showcase lineup at ITF. Performances may be one-acts, cuttings from full-length productions, reader's theatre, dance, mime, comedy, drama, etc. Please check with your chapter director to learn more about how your troupe may qualify.

At least 20 chapter-selected short performances will be showcased at ITF 2022, and slots are assigned on a first-come, first-served basis.

Chapter directors must submit their recommendations to EdTA by April 1, 2022. 

*If your troupe is not part of a chapter, please contact events@schooltheatre.org to learn about other performance opportunities. 


Important Dates

April 1, 2022 Chapter Select Showcase recommendation forms due.
April 8, 2022 Chapter Select acceptance forms due (must submit proof of rights with acceptance form).
April 15, 2022 Chapter Select Showcase lineup announced; once EdTA announces the full lineup, schools/troupes may announce publicly.
May 11, 2022 Deadline for troupes to register for ITF 2022



Submission Requirements

Two types of productions will be considered for the ITF 2022 Chapter Select Showcase:

  1. Live productions (traditional in-person performances)
  2. Hybrid/video-enhanced productions (prerecorded to accommodate virtual productions)
LIVE PRODUCTION – Defined as an onstage, in-person play or musical, the video submission of a live production should be of one continuous performance. Multi-camera format is acceptable (for close-ups and wide angles) so long as all the shots are of the same continuous performance with no post-production video editing to enhance any aspect of the live production. Any video editing will result in a disqualification for consideration for the in-person Chapter Select Showcase at ITF 2022.

HYBRID/VIDEO-ENHANCED PRODUCTION – Defined as a production in which scenes are edited together using prerecorded student performance videos and/or video enhancements, such as animations, b-roll, etc., into a final creative product that combines elements of theatre and film. This category includes prerecorded virtual performances, online performances, and digital performances with video special effects or enhancements with appropriate licensing rights. 


Adjudication Process

Chapters are responsible for training and recruiting adjudicators to score performances. Chapters may use rubrics below to score performances. Check with your chapter director for specific details about the adjudication process in your chapter.

The full rubric, an overall score, and written feedback from the adjudicators should be shared with each director once the adjudication is complete.

Adjudicators should disclose any conflicts of interest prior to screening a production.

 

Chapter Select Showcase Rubrics


One-Act Rubric
Use for one-acts or cuttings of full-length productions. 

Reader’s Theatre Rubric
Use for performances of traditional reader’s theatre.

Performance Piece Rubric
Use for performances other than one-acts, cuttings from full-length productions, or reader’s theatre.
 

Selection Process

Up to 20 live productions will be selected for the in-person ITF 2022 Chapter Select Showcase lineup. Up to 10 hybrid/video-enhanced productions will be selected for the ITF 2022 hybrid experience. Slots will be filled on a first-come, first-served basis. 

Productions will be selected for the ITF Chapter Select Showcase based on the following factors: 
  1. Achieving among the highest scores according to one of the Chapter Select Showcase adjudication rubrics and being recommended by the chapter director. 
  2. Promoting diversity, inclusion, and cultural competency in the cast, crew, director, playwright, and/or the subject matter of the work.
  3. Creating a well-rounded Chapter Select Showcase lineup that provides variety for festival attendees and fits the themes and needs of the event (a.k.a. “producer’s choice”).
After a performance is recommended for the Chapter Select Showcase, troupe directors will receive a link to the acceptance form. Troupe directors must submit their acceptance form and proof of performance rights no later than April 8, 2022 in order to be included in the Chapter Select Showcase lineup. If acceptance forms are not submitted by the deadline, then the recommended performance will not be scheduled.

Once the acceptance form is received, troupe directors will receive instructions via email with details about presenting their live production at ITF or uploading their performance video to a hosting platform.


Production Requirements 

The production presented at ITF – whether in-person or online – must be substantially the same production presented for adjudication.

Any changes to casting (emergency or otherwise) must be submitted and approved by the EdTA staff prior to the event. NOTE: Exceptions will be considered for incidents involving COVID-19 and corresponding restrictions.

Live Production Requirements

Prior to ITF: 

  1. Schools must obtain approval for one in-person performance at ITF and supply EdTA with a copy of that approval. Proof of permission to perform must be received no later than April 8, 2022
  2. Cast, crew, and adult chaperones/production staff must register to attend ITF by May 11, 2022. All adult attendees who will be on site must consent to a background check, whether attending the festival or only working on the Chapter Select production. (See the Performances section in the FAQs for questions about adult production staff.)
During ITF: 
  1. Chapter select directors must arrive on campus for orientation by 12 p.m. ET Monday, June 20, 2022. Considerations may be made for individual troupe needs.
  2. Maximum performance time is 45 minutes (from opening curtain to closing curtain). No performing group will be allowed to exceed this maximum time length. 
  3. Each performing group will be allowed a maximum of 10 minutes to set up and 5 minutes to strike. Performing groups not using the full set and strike time may not use this allocated time for additional performance time.
  4. All scenery, props, costumes, makeup, etc., must be supplied by the troupe.
  5. Troupes will not be allocated rehearsal time or space prior to the scheduled performance time.
  6. Troupes are not allowed onstage until their scheduled performance time.
  7. Productions must adhere to stage safety guidelines.

Hybrid/Video-Enhanced Production Requirements

  1. Schools must obtain approval for streaming rights for June 20-24, 2022 and supply EdTA with a copy of that approval. Proof of permission to stream must be received no later than April 8, 2022.
  2. Cast, crew, and director must register to attend ITF 2022 in-person or virtually through the hybrid experience.

Director's Responsibilities

To submit and present a production at ITF, directors must:

  • Secure appropriate licensing rights for their school’s performance at ITF.
    If presenting a hybrid/video-enhanced production, appropriate streaming rights must be obtained for the school’s presentation of the show. 
  • Pay all royalties and adhere to the policies in the production contract with the licensing agency.
  • Include proof of applicable performance rights and secure additional permission to present one in-person performance or to present their streamed virtual performance between June 20-24, 2022 and send a copy to EdTA by April 8, 2022. Any additional royalties must be paid by the school/director.
  • Register the cast, crew, and adult chaperones/production staff no later than May 11, 2022, and coordinate transportation for your troupe and the production (for in-person ITF attendees).

Chapter Select Production Specifications

The Chapter Select Showcase will be presented in the Ruth N. Halls Theatre, which houses a proscenium stage 34' wide x 30' deep. The theatre seats 443. 

The use of all Ruth N. Halls technical equipment will be supervised by IU personnel. Each performing troupe must provide an individual who will be responsible for providing the appropriate cues.

Lighting: General area lighting is available (Up/Mid/Down right, Up/Mid/Down left, up center, center, and down center stage) as clear, cool, and warm washes. Special lighting effects are not available. A follow spot is not available.

Sound: The Festival will provide CD playback, amplification, and speakers. Groups may use their own MP3 player, iPod, iPad, or laptop through the festival sound system, but must provide their own operator for the playback device. All playback devices must have appropriate 3.5 mm/1/8” audio out or appropriate USB audio out options. Due to the limited amount of time allotted for set-up and strike, the usage of mics is not permitted in this performance venue.

Projections: All projections must be set within the ten-minute set time and struck within the five-minute strike time. In addition, the following rules apply:
• All projections must be made from within the acting area, including the pit and apron area. Projections may not be made from the seating area or general auditorium.
• If projections are made from upstage of the screen, the projector location and throw distance must still be within the acting area.
• Control of the projectors during the performance must be from on stage, stage left or stage right wings, or upstage of the acting area. Projection control is not available from the front of house booth.
• 120 volt, 20 amp standard Edison power outlet will be provided within the performance area.

Screens and projectors must be sourced by the school or troupe, and will not be provided by the Ruth N. Halls Theatre.

Special Effects: If your production contains a gunshot or other loud noise, you must indicate this on the acceptance form. Notice must also be posted in the lobby before the start of the performance and announced before the performance begins. IU will provide signage and make the pre-show announcement. No smoke, haze, or pyrotechnic effects will be allowed.

Props and Sets: A prop is any item that will fit through a single door and is carried on- or offstage in hand by a single person during the performance.

Set pieces are anything bigger. Set pieces and flats are not allowed. Please review the list of set pieces provided and be sure to indicate on the acceptance form which pieces you wish to use and how many, if there are more than one available.

Due to the limited strike time (5 minutes), limit the size and number of props you bring. Only those items essential to the plot of your production should be used. Props, costumes, and make-up must be furnished by the performing troupe. The International Thespian Festival, LLC and the University of Nebraska-Lincoln cannot be responsible for props, costumes, make-up, valuables, or any item not on the provided list.

Provided set pieces include:
1 Sofa
1 Upholstered Arm Chair
1 Wooden Desk
1 Wooden Desk Chair
1 Table
6 Stools
6 Cubes
8 Stacking Chairs
4 Music Stands


 

Stage Safety Guidelines

To support our teachers and provide a safe performance experience, EdTA and ITF have partnered with the United State Institute for Theatre Technology (USITT) to provide stage safety resources and educational materials. The following standards must be reviewed and adhered to by any program performing on a main stage at ITF:

Walking and Working Surfaces (OSHA 1910.25)
Guidance on OSHA standards for Work Surfaces/Platforms
Stairways and Ladder Safety (OSHA 1926.1052)
Guidance on OSHA requirements for Guardrail and Safety Railing Compliance

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