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Rules & Regulations

International Thespian Festival participants and/or parents/legal guardians of minor participants shall abide by EdTA Code of Conduct, rules, and regulations.

On-Site Safety and Security Rules

The safety of all ITF participants is a top priority — and essential to making the event an enjoyable, educational experience. Please take time to read these rules carefully before you arrive on campus. 

All troupe directors and chaperones must attend a security meeting on their dorm floor at 11 p.m. on the night of arrival. 

 

Attendees: Get the Know-Before-You-Go PDF!

Housing, meals, what to pack, and more logistics information inside. Download Now!

 

Alcohol, Drugs, Tobacco, and Weapons 

EdTA has a “zero tolerance” policy on illegal and inappropriate alcohol and drug use: Violations will result in dismissal from ITF. 

EdTA prohibits any use of alcohol, on or off ITF-managed premises, that adversely affects staff or adult work performance or the safety of others. 

Illegal possession, use, or distribution of alcohol, drugs, or drug paraphernalia by ITF participants, staff, or guests is a violation of local, state, and federal laws. Possession of drug paraphernalia will be treated the same as possession of illicit drugs, even if never used.  

Indiana University is a tobacco-free campus, including all indoor and outdoor areas. Use of any tobacco product is prohibited, including vaping and Juuling. 

Delegates bringing any type of weapon onto campus will be sent home immediately.

Attendance Expectations 

Students are required to attend event activities on-campus during the week — that’s why you came, after all! — and keep their chaperones informed of their whereabouts. Students are encouraged to stay on campus as much as possible, and may not leave campus after 11 p.m.

Court 

Students who violate safety rules may have their badge pulled by any adult chaperone who witnesses the infraction. If your badge is pulled, you must attend the next day’s 7 a.m. court unless otherwise instructed. ITF court meeting is at the Indiana Memorial Union, Charter Room. See Safety Violations and Consequences.

Curfew 

All attendees (students and adults) must be in their assigned dorm rooms by 11:30 p.m. Quiet hours, with lights out, begin at 12 a.m.  

Students missing curfew will meet with their director or chaperone and safety personnel the next day at the 8 a.m. ITF court meeting (see Safety Violations and Consequences). 

For safety reasons, IU’s dorms have measures in place to track access and movements within the buildings. Students found to have left their floors after curfew will risk being sent home at their own expense.

Emergencies 

In case of a true emergency, call 911 immediately. When it’s safe to do so, please notify the safety chairs.

Property Damage and Loss 

Your dorm is your home for the event — please treat it respectfully. Keep your room locked to prevent theft. Do not remove, alter, or damage any campus property. This includes posting messages on dorm windows. 

To prevent fires and furniture damage, burning incense and candles is not permitted. 

Attendees are responsible to Indiana University for any damage to their room or campus property. Prior to checkout, attendees are expected to tidy their rooms and dorm lounges to the condition they were found at check-in. ITF will bill the attendee, parents, or school for damage fees not collected at checkout. 

The university and EdTA are not responsible for loss or breakage of personal effects, money, or valuables.

University Regulations 

While attending ITF, you are a guest of the university. Behave graciously and respect your fellow attendees, university staff and students, and local citizens. Follow all posted rules in campus buildings — for example, no food or drink in the theatres, and no audio, video, or camera recording of performances (except for the official event photographers). Fireworks are prohibited on campus. 

See Safety Violations and Consequences for more examples of prohibited behavior.

Remember: Safety First 

All attendees should be alert throughout the week. Report any unauthorized person in your dorm to the safety team (floor captain, dorm captain, safety chairs). Err on the side of caution in any situation or behavior that doesn’t feel right — if you see something, say something.

Safety Violations and Consequences

Violations are divided into three categories with escalating consequences. These examples are not an exhaustive list. The ITF safety chairs have sole discretion to determine consequences for any violation not specifically listed. EdTA reserves the right to expel any participant from ITF should their actions disrupt the event or put other attendees at risk.
 

Minor Infractions

Attendees accumulating multiple minor infractions may be sent home at their own expense.
  • Missing curfew by less than five minutes
  • Found outside dorm room after 12 a.m. (showering, etc.).
  • Posting messages on dorm windows
  • Throwing food in cafeteria
  • Found in the vicinity of buildings not used by ITF after 11 p.m.
  • Playing music in dorm after 12 a.m.
  • Removing university property from dorm rooms (sheets, furniture, etc.)
  • Failing to bring troupe director or chaperone to court meeting

Major Infractions

Depending on the severity of the infraction and response to the redirection or disciplinary action, an attendee may be sent home at their own expense.
  • Any action that endangers the health, safety, or well-being of others
  • Bullying, harassment, or abusive behavior
  • Missing curfew by more than five minutes
  • Causing excessive noise and disruption after 12 a.m.
  • Found off campus after 11 p.m. (in town, fraternities, etc.) or out of dorm after 12 a.m.
  • Using incense or candles in dorm room
  • Using fireworks
  • Causing property damage
  • Making inappropriate or disruptive posts to ITF-hosted social media
  • Instigating or participating in disruptive or disrespectful audience behavior during a performance
  • Willfully setting off a false emergency alarm Failing to show up for 8 a.m. court meeting

Immediate Removal

Attendees caught in these activities are sent home right away at their own expense.
  • Using or in possession of drugs or drug paraphernalia
  • Using or in possession of tobacco, vaping, or Juuling products
  • Using or in possession of alcohol, firearms, or weapons
  • Any adult in any student’s room with door closed — for any reason

If the troupe director or chaperone does not show up for the 8 a.m. ITF court meeting, the student will have the opportunity to contact them and have them come to court by 8:30 a.m. More severe consequences will be dealt to no-shows.

If three or more students under the supervision of the same troupe director or chaperone are required to meet with security personnel, that adult may not be allowed to participate next year.

 

Pre-Event and General Rules and Regulations

Youth Activity Safety Policy 

International Thespian Festival participants and/or parents/legal guardians of minor participants understand that EdTA has implemented Youth Activity Safety Guidelines to provide a safe environment for youths participating in online activities, clinics, and conferences. These policies and guidelines will help to protect participating youths from potential misconduct incidents and help provide a safe, educational, and enjoyable activity/program experience. Detailed information can be found on the EdTA website.

Anti-Bullying

International Thespian Festival participants and/or parents/legal guardians of minor participants declare that they hereby acknowledge that bullying of any attendees, speakers, volunteers, exhibitors, EdTA staff, service providers, and all others is strictly prohibited and should not be tolerated. Definition of Bullying is a pattern of aggressive, intentional, or deliberately hostile behavior that occurs repeatedly and over time. Bullying behaviors normally fall into three categories: physical, emotional, and verbal, and may include, but are not limited to, intimidation; assault; extortion; verbal or written threats; teasing; name-calling; threatening looks, gestures, or actions; rumors; false accusations; social isolation; and cyber-bullying.

Background Checks 

All adult participants must acknowledge and understand that in connection with participation in the Educational Theatre Association and International Thespian Festival (including any independent contract for services) or when deciding whether to modify or continue your ongoing involvement, EdTA may obtain a “consumer report” and/or an “investigative consumer report” on participants from Trak-1, a consumer reporting agency, or from any third party, in strict compliance with both state and federal law. This is not a credit check. Background checks must be completed before gaining access to the event and/or the virtual event platform.

Parental Consent

Parental/guardian consent is required for all minors attending ITF. Consent forms will be sent electronically to the parent/guardian email address provided during the registration process. Forms are due back to EdTA no later than June 10, 2022. Should consent forms not be submitted by this date, the student will not be able to attend ITF. A refund will be given minus a $400 administrative fee.

Vaccination Verification

All in-person attendees must provide proof of COVID-19 vaccination prior to arriving in Bloomington. EdTA is partnering with VaccineCheck, a HIPPA compliant platform, to upload the required documentation. Registered attendees will receive an invitation to this portal to verify vaccination status. Note: Admittance to ITF will be allowed ONLY with vaccination documentation. Participants unable or unwilling to receive a vaccination are encouraged to participate in the ITF 2022 online experience.

Marketing Release 

International Thespian Festival participants and/or parents/legal guardians of minor participants agree that registration and attendance at, or participation in, EdTA meetings and other activities constitutes an agreement by the registrant for the use and distribution (both now and in the future) of the registrant or attendee’s image or voice in recordings, both live and on-demand, photographs, videotapes, electronic reproductions, and audiotapes of such events and activities by EdTA and other third parties, including but not limited the venue and the host. Your registration may include technology that monitors your activities throughout the meeting, such as session attendance and exhibit booths visited.

Intellectual Property Release 

International Thespian Festival participants and/or parents/legal guardians of minor participants hereby assign to EdTA all copyrights and other intellectual property rights in artwork, text, music, software, video, choreography, and other types of work (“Works”) created by attendees specifically for their participation in the events or activities of Organizers. Attendees waive all rights in such Works under the Visual Artists Rights Act of 1990 and agree to sign all further documents or instruments necessary to vest in EdTA all rights, title and interest in the aforementioned Works and intellectual property. The intellectual property rights hereby assigned to EdTA and waived by International Thespian Festival participants and/or parents/legal guardians of minor participants do not include rights of International Thespian Festival participants and/or parents/legal guardians of minor participants in works that pre-exist International Thespian Festival participants and/or parents/legal guardians of minor participants’s participation in the events or activities of EdTA

Release & Indemnification

International Thespian Festival participants and/or parents/legal guardians of minor participants release and agree to indemnify, save and hold harmless the Educational Theatre Association (EdTA), its programs, Chapter and other Group Affiliates, and all respective officers, employees, agents and representatives of the aforementioned entities (each an “Organizer” and collectively the “Organizers”) from and against any and all claims, demands, causes of actions, losses, liabilities, judgments, damages, costs and expenses (including reasonable attorneys’ fees) resulting from participating in International Thespian Festival. Attendees shall give each Organizer prompt written notice of any claim or facts or circumstances that might give rise to any claim for indemnification.

EdTA Events Code of Conduct

EdTA is committed to providing a safe, productive, and welcoming environment for all event participants. All participants, including but not limited to attendees, speakers, volunteers, exhibitors, EdTA staff, service providers, and all others, are expected to abide by EdTA’s Code of Conduct. This policy applies to all EdTA meeting-related events, including those sponsored by organizations other than EdTA but held in conjunction with EdTA events, on public or private platforms, in-person or online.

EdTA has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior, EdTA asks that you inform Brian Monk, Chief Operating Officer, so that we can take the appropriate action.
  • Act well your part.
    EdTA events engage participants with a wide range of beliefs and ideas about the subjects they are discussing. We encourage an open dialogue but require that participants remain courteous and respectful at all times. 
  • There are no small parts.
    Everyone is essential during an event. Engage, participate, and encourage others to do the same. 
  • Know your audience.
    This is an event that connects students, teachers, and people passionate about the arts. Just as you would in any educational environment, refrain from sharing inappropriate content. 
  • YES and…
    This event is meant to be a positive experience for anyone who chooses to participate. Think before you speak. Ask yourself: Is it necessary? Is it kind? Is it true? 
  • We take reports seriously.
    If you see any unacceptable behavior*, please notify events@schooltheatre.org. Your report will remain anonymous, as will the actions we have taken. 
  • All the world’s a stage.
    Whether an event is online or in-person, you always have an audience. Respect the privacy of others. The Educational Theatre Association is not responsible for any consequences you experience resulting from anything you have posted online during an event. Please refrain from using any information that would lead to exposing your personal identify (e.g., last name, email address, or other personal information). 
  • Respect copyright laws.
    If it’s not yours, get permission before you share, or cite the necessary sources.
* Unacceptable behavior is defined as: 
  • Harassment, intimidation, or discrimination in any form. 
  • Verbal abuse of any attendee, speaker, volunteer, exhibitor, EdTA staff, service provider, or other event guest. 
  • Examples of verbal abuse include but are not limited to: verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, and/or national origin; inappropriate use of nudity and/or sexual images in public spaces or in presentations; or threatening or stalking any attendee, speaker, volunteer, exhibitor, EdTA staff, service provider, or other event guest. 
  • Disruption of presentations during sessions, in the exhibit hall, or at other activites organized by EdTA throughout the event. All participants must comply with the instructions of the moderator and any EdTA event staff. 
  • Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitation for services. EdTA reserves the right to remove such messages and potentially ban sources of those solicitations. 
  • Participants should not copy or take screenshots of written Q&A or any chat room/mobile app activity that takes place during the event.

EdTA reserves the right to take any action deemed necessary and appropriate, including immediate removal from the activity, event, or meeting without warning or refund, in response to any incident of unacceptable behavior, and EdTA reserves the right to prohibit attendance at any future online or in-person activity, event, or meeting. 

Diversity and Inclusion

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